| NO VISITORS UNDER 18 |
No one under the age of 18 will be allowed in the Exhibit Hall during the event. This rule applies to both visitors and exhibitors. There will be no exceptions! |
| What's included in your space? |
- Each 10’x10’ booth will be set up with 8’ high blue back drape and 3’ high blue side dividers. Each booth will come with one blue draped table, two chairs, a trash can and a company identification sign.
- The exhibit area/booths and exhibit hall aisles will be carpeted with existing hotel carpet.
- Note: power is not included with your booth. If you need electrical, please order through RES.
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| Adhesives & Building Damage |
Nothing may be glued, taped, tacked, nailed, or in any way affixed to any interior or exterior surface of the venue. Nothing may be attached to exhibit floor columns, even within booths. Drilling into the concrete floor is prohibited. Glitter and adhesive-backed (stick-on) decals are strictly prohibited.
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| Cleaning |
The exhibit hall will be cleaned at the end and beginning of each day. |
| Booth Display Regulations |
Booth regulations vary depending on the booth type. Exhibit display regulations and diagrams can be found in the Display Regulations. Your booth number, type, and size are included in your Booth Confirmation email sent to you from customerservice@divcom.com. |
| Catering & Liquor |
Rosemont Catering by Aramark is the holder of the alcohol licensing and the exclusive provider for all food and beverage services in the exhibitor hall, conference rooms and within its confines. It is not permitted to bring or sell any food or beverage on the premises. All alcoholic beverages must be purchased from the licensee. Bringing alcoholic beverages into the building is strictly prohibited. For more information on Catering contact Jennifer De la Garza at Delagarza-jennifer@aramark.com. |
| Carpet & Floor Covering |
The exhibit area/booths and exhibit hall aisles will be carpeted with existing hotel carpet. |
| Dismantling |
Exhibitors are not allowed to dismantle their exhibits, in part or whole, before the close of the event on Wednesday, June 17th at 3:00 PM |
| Event Management Office |
IESNA Midwest Organizer, Diversified, will maintain a show office onsite where Event Management may be reached from move-in and throughout the event. |
| Exhibitor Appointed Contractors (EAC) |
At the Donald E. Stephens Convention Center, if an exhibitor hires a contractor to design & build their booth, that contractor must be a member of the Chicagoland Carpenter Union. Review the Labor Union Guidelines, and if you choose to use an EAC you must submit the RES Exhibitor Appointed Contractor Form. |
| Exhibitor Evaluation |
All exhibitors will receive an evaluation shortly after the event. Your cooperation in completing this survey will help us support future events. |
| Giveaways & Lotteries |
Exhibitors may sponsor raffles, giveaways, and lotteries within the area defined as their booth space as long as they are free and open to everyone. As a reminder, all food & beverage items must be purchased through the official caterer including giveaway prize food & beverage items.
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| Hanging Signs Not Permitted |
Hanging Signs over your booth with rigging from the ceiling is not permitted in the Exhibit Hall. The max height for island & peninsula booths is 12ft. |
| Helium Balloons |
Event Management does not allow helium balloons to be used as part of an exhibitors display nor may they be distributed. The use of glitter, confetti, sand, or simulated snow types of material, as well as popcorn, is NOT permitted. Any costs incurred by Event Management for the removal of these items will be charged to the exhibiting company. |
| Liability Insurance |
Exhibitors and Exhibitor Appointed Contractors (EACs) are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate, but are no longer required to provide evidence of that insurance or name Diversified as an additional insured. As has always been the case, exhibitors and EACs remain exclusively responsible for theft or damage to their personal property and are advised to secure their valuables at all times. |
| Maintaining Professionalism |
Event Management reserves the right to prohibit or remove any exhibit which, in its sole discretion, detracts from the general character of the exhibition or consists of products or services inconsistent with the purpose of the exhibition. The right to prohibit includes persons (dressed in a sexually suggestive or offensive manner), things, conduct, printed matter, or anything of a character which the organizers, in their sole discretion determines objectionable. In the event of such prohibition or removal, the organizers shall not be liable for any damages, including refunds or other exhibit expenses.
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| Music, Photographs & other Copyright Material |
- Each exhibitor is responsible for obtaining all necessary licenses and permits to use recorded music, photographs and other copyrighted material in exhibitor’s booth or display. No exhibitor will be permitted to play, broadcast, or have performed any recorded music or use any other copyrighted material, such as photographs or other artistic works, without first presenting proof satisfactory to Event Producer that the exhibitor has, or does not need, a license to use such recorded music or copyrighted material.
- Event Producer reserves the right to remove or prohibit from the exhibit hall all or any part of any booth or display which incorporates recorded music, photographs, or other copyrighted material and for which the exhibitor fails to produce proof that the exhibitor holds all required licenses.
- The exhibitor shall remain liable for and shall indemnify, defend, and hold Event Producer, its directors, officers, agents, and employees harmless from all loss, costs, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents, or employees of any patent, copyright, or trade secret rights or privileges.
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| Off-Site Events |
Our agreement with you prohibits hosting off-site events during the conference and exposition hours. If you decide to host an event outside of official event hours, we ask that you share your plans with us in advance. Contact Caitlin Cornell at ccornell@divcom.com. |
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Operating Your Exhibit &
Sound Level
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- All activities must be contained within the exhibit area described in your application for exhibit space. No selling or promoting will be allowed in the aisles, other exhibitor booths, entrance/exits, or other public areas. Promotion of other events is strictly prohibited.
- Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles.
- Music may not exceed background audio level. All speakers must be facing into the exhibitor’s booth and not away from the booth. Loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management reserves the right to shut down any receptions, presentations, or other activities which are deemed obstructive or prohibitive for neighboring booths to be able to conduct business.
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| Photography & Videography |
Due to the sensitive nature of new products and unique displays accessible at the event, photographs or video of the stands of other Exhibitors' booths on the Event exhibit floor or screenshots of others' virtual booths are prohibited. Attending personnel of exhibiting companies or photographers hired by exhibiting companies must seek advance written approval from Diversified to photograph, film or make audio recordings at the Event and must abide by all conditions imposed. For more information, contact Candace Letizia at cletizia@divcom.com. |
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Show Colors
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IESNA Midwest exhibit spaces will be decorated with blue back and side drape. Changes in drape patterns or colors are not allowed without consent from Event Management. The exhibit area/booths and exhibit hall aisles will be carpeted with existing hotel carpet. |
| Smoking |
The event venue is a non-smoking facility which includes vaping & electronic cigarettes.
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| Wireless Internet (Wi-Fi) |
Wireless Internet (Wi-Fi) is available throughout public areas of the venue and in the exhibit hall. If you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your booth.
Save these instructions to login to Complimentary Wifi Onsite. |
